Meetings

Our West London meeting venue offers spaces to suit any needs. Whether you’re looking to host an AGM, a board meeting or just want to take your discussion off-site, we’re here to make it possible. With an expert team delivering an unbeatable service, you can focus on the goals of your meeting while they take care of the rest.

You’ll be hard pressed to find another London venue offering the same combination of high-spec AV, personality, affordability and in-house experience. If you’re an organiser who prioritises venue functionality and event purpose, you’re in good hands here at W12 – and there’s certainly no compromise on quality of event or delegate experience when you book your meeting with us.

Great Value Room Hire & DDR Packages

We aim to make our customers lives as easy as possible which is why we offer DDR packages to make organising your meeting with us a breeze. All we need to know is how many delegates you’d like and the rest can be left to us.

DDR packages at W12 are incredibly budget friendly too, starting from just £29! Included in the basic package is:

  • Room hire
  • Wi-fi projector
  • PA System
  • Three coffee breaks
  • A catered working lunch
  • Flipchart

All of our meeting rooms come fully-integrated with the latest AV and equipment to ensure ease of use and help maximise productivity during discussions. As food plays a huge role in keeping delegates engaged, our catering is prepared on-site and lunch includes options like a 2-course hot buffet or a classic sandwich collection.

If you’re looking for room hire only or would prefer to build your own bespoke package for your event, get in touch and we’ll work with you to identify and build a bespoke offering based on your requirements.

Oak Suite

The Oak Suite is our largest event space, accommodating up to 150 delegates in theatre layout, 90 in cabaret style or up to 24 in boardroom setup. Popular for conferences, training sessions and AGMs, the Oak Suite offers full A/V facilities and is close to The Lounge for breakout and catering space.

Read more about the Oak Suite

Maple & Ash Suite

Available as two separate meeting spaces or together to accommodate up to 80 guests in theatre style or 24 in boardroom setup, our Maple and Ash Suites are versatile West London meeting spaces. With full and up-to-date A/V facilities in both suites, natural daylight, air conditioning and breakout space just along the corridor, our Maple and Ash Suites are well-equipped meeting areas.

Read more about the Maple & Ash Suites

Celia Hensman Suite

The Hensman Suite is the ideal meeting space for important discussions with clients or colleagues. The meeting room ensures total privacy whilst everything required for a productive and rewarding meeting comes provided. Its large, sleek table has room to seat up to 15 attendees and AV facilities are already integrated into the meeting room to ensure ease of use and efficiency in your meeting.

Read more about our Celia Hensman Suite

Hawthorn & Chestnut Suite

At W12 Conferences, we believe that choosing a small meeting room shouldn’t mean compromising on facilities or experience. Our Hawthorn and Chestnut Suites are available for use separately or together with space for up to 40 delegates in theatre layout, fully air-conditioned, flooded with natural daylight and with the same audio-visual amenities as our largest meeting and conference rooms.

Read more about the Hawthorn and Chestnut Suites