Why W12 Conferences is the perfect place to hold your summer meeting

Conferences can be exhausting for delegates, especially in the hot summer months. What organisers need is a venue which knows how to look after its guests in warmer weather so they stay cool, on the ball and leave your event feeling positive and ready to re-book for next year. Luckily, at W12 Conferences, we know how to do just that.

Outside space

It’s not the length of break that’s important, but the quality of it. There’s nothing better for refreshing the mind and recharging the batteries than a burst of fresh air. Our pretty courtyard at W12 Conferences is the perfect spot for your delegates to enjoy a change of scene and a breath of fresh air. A few minutes sitting in the sun will also give them a boost, just what they need to be on top form for the next session on their schedule.  

Fresh food

Summer is the ideal time of year to make the most of fresh, seasonal ingredients and our catering partner, Sodexo, relishes this opportunity. Locally sourced fresh fruit, veg and salad will give your delegates the right balance of nutrients and energy to fuel a productive afternoon’s work. They’ll also be in a great mood as our dishes are delicious, too.

Natural light

Atmosphere is a huge part of what makes a meeting or conference successful. Your venue plays a big part in this and one of the most important factors is natural light, especially in the summer. Delegates and organisers alike tell us how much they appreciate the natural day light that flood our rooms as it gives everyone a natural lift and injects a positive energy into the room.

Air conditioning

As a purpose-built conference centre, W12 Conferences has all the mod-cons you’d expect, including air conditioning. Keeping your meeting space at the perfect temperature means no drowsy delegates nodding off in the back seats, or shiny speakers desperate to finish up so they can go and lie down before they pass out.


Keeping your attendees well hydrated is another important job your venue’s catering team needs to take care of. Our drinks menu includes freshly-brewed sustainable Kenco coffee, a selection of teas from around the world, orange and apple juice and a delicious mocktail of sparkling cranberry and grapefruit juice, to name but a few.

On our doorstep

W12 Conferences is brilliantly located for delegates to make the most of the delights West London has to offer. With a plethora of bars and restaurants in nearby Shepherds Bush and Notting Hill and being just a 10-minute tube ride from the West End, you can be sure your guests will find something to suit their tastes when it comes to post-conference summer entertainment.

Get in touch

Give our conference team a call on 020 3313 1609 to discuss the requirements for your summer event at W12 Conferences.